Email is an important method of business communication today. Using email that is branded to your business and domain is crucial to give your clients and target audience the professionalism and credibility than using free email services like gmail or hotmail.
Shared web hosting with email account — this is the email account you get (usually free) when you subscribe to a shared hosting account.
Third-party email hosting — Professional email hosting service that is separated from your web hosting account. Usually not free but you get a reliable email service and expert support.
Self-hosted email server — Build your own email server.
G Suite (was known as Google Apps) is a set of Google cloud-based tools for work, including Gmail, Calendar, Hangout, Drive, Docs, Sheets, Slides, Sites, and more (note it is different) from Gmail.
Unlike free Gmail account, G Suite email does not contain ads nor read your email messages.
G Suite Price: Start from $6 USD per user per month for Basic plan with 30GB storage per user; $12 USD per user per month with unlimited storage (1TB if fewer than 5 users)
Previously offer free email hosting for custom domain name. Still a cheaper alternative to G suite with cloud-based office apps
Affordable email hosting for unlimited users and domains using cPanel
Check out Yandex Mail If you do not mind a Russia company hosting your email account.
It is probably the only one free email hosting for custom domain name today.
For each domain name, you can register up 1,000 free mailboxes, and each mailbox has unlimited storage!
Yandex Mail also includes Yandex.Connect, a set of collaboration tools (track issues, wiki, calendar, forms, messenger, cloud disk). Each user has 10GB online storage per year. Yandex Mail has anti-virus and anti-spam technologies to protect your mailbox. It also supports two-factor authentication (2FA) for stronger login security and migration tool to import your existing email messages.
MailCow is open-source docker based email server suite. It is a collection of containers linked in one bridged network. Each container represent a single application, such as Dovecot, Memcached, MySQL, PHP, Postfix, Nginx, etc. MailCow provides a web user interface to manage the mail server and email accounts.
MailCow features:
SOGo web based email
SMTP and IMAP
Easy mail client configuration
Two facto authentication and brute force protection
Email whitelist/blacklist and spam thresholds
Process isolation via docker containers
Web administration
MailCow system requirements: 1GHz CPU, 2GB RAM + Swap, and 5GB storage for the suite.
Poste.io is open-source docker based mail server that you can setup in 5 minutes. The database is stored in file-based SQLite database. Update, backup, and migration is easy.
Poste.io features:
Native implementation of SPF, DKIM, DMARC, SRS
Antivirus engine (ClamAV)
Spam filter (RSPAMD)
Email redirection, autoreply, and filters
Quota limit for mailbox space or email count
Web administration
Autodiscovery for email client software
Server diagnostics
Process isolation via docker containers
MailCow system requirements: Poste.io does not have a specified system requirements. All you need is a 64-bit Linux distribution, enough CPU and free RAM to run Spamassassin and Clamav, Docker engine running.
Mail-in-a-Box is an open source software bundle that make it easy to turn a cloud server into your own email server for multiple domains.
Mail-in-a-Box features:
SMTP and IMAP
CardDAV/CalDAV through Nextcloud
Exchange ActiveSync
Roundcube webmail
DNS server auto configure SPF, DKIM, DMARC
Backup to Amazon S3 cloud storage
Static website hosting via NGINX
Free TLS(SSL) certificates from Let’s Encrypt
Web administration
Spam filtering, greylisting
Host email for multiple users and multiple domain names
Mail-in-a-Box system requirements: Ubuntu 18.04 64-bit, 512MB RAM (recommend 1GB RAM)
iRedMail is an open source mail server since 2007. It works on most Linux/BSD distributions. It offer paid version ($499/year) with professional support.
iRedMail features:
Web admin panel (paid professional version available)
Support different backend storages: OpenLDAP, MySQL, MariaDB, PostgreSQL
Works on main stream Linux/BSD: Red Hat, CentOS, Debian, Ubuntu, FreeBSD, OpenBSD.
SpamAssassin, ClamAV, SPF, DKIM, greylisting, whitelisting, blacklisting
Roundcube webmail or SOGo groupware
CalDAV, CardDAV and ActieSync
Unlimited mail accounts, domains, users, mailing lists, admins
Paid professional support available
iRedMail system requirements: Fresh Linux/BSD server, 2GB RAM
Modoboa is a free and open source email hosting and management platform that support SMTP, IMAP/POP. It is written in Python and released under ISC license.
Modoboa features:
Web admin panel to manage domains, mailboxes, aliases and more
Support MySQL/MariaDB, PostgreSQL database
Email blacklists monitoring and DMARC report generation
Mail server monitoring
Own web mail client
Anti-spam and anti-virus via Amavis
Calendar and address book
Free SSL/TLS certificates by Let’s Encrypt
Paid professional support available
SubAddressing uses a ‘+’ as part of the destination user
a great way to filter emails out of your inbox without having to configure filters for each sender.
For example, if I’m signing up for an account at a delivery service to send my mum a bouquet for Mother's Day, I can use the email address adam+flowerdelivery@domain.tld to filter future “offer” emails into a folder named ‘flowerdelivery’ at my email account adam@domain.tld. This has the additional feature of allowing you to track who is sharing your email address with other companies as well, since each address acts as a unique address.
(powered by Solr) provides incredibly fast searching for all of your email hosted on a cPanel & WHM server over an IMAP connection.
As an email user you will immediately notice that searching your email is blazing fast, even if your email is hosted on the server.
It’s also true for any iOS device, Microsoft Outlook®, SquirrelMail, Horde, Roundcube, and Mozilla Thunderbird.
enable it via the WHM’s Manage Plugins interface (Home >> cPanel >> Manage Plugins), or by running the install_dovecot_fts (full text search) script.